How to Show Subitem Progress on the Parent Item in monday.com (3 Ways, 2026)

Direct answer: monday.com can show a subitem status bar on the parent natively (right-click the subitem status column header → “Show summary on parent item”), but it can’t give you a usable progress number. To get a real progress % on the parent that works in dashboards, automations, and sorting, you roll subitem statuses up into a Numbers column with an app. Below are all three methods, from free-and-limited to fully automatic.

Method 1: Native subitem summary (free, display-only)

1. Open the subitems of any item so the subitem columns are visible.
2. Right-click the subitem Status column header.
3. Choose Show summary on parent item.

The parent row now shows a colored distribution bar of subitem statuses; hovering reveals percentages.

Where it stops:

• It’s a mirror, not a value. Automations can’t react to it, formula columns can’t read it, exports and many dashboard widgets treat it as empty.
• No single ”% done” number — just the visual bar.
• You can’t filter which subitems count (e.g., ignore “N/A” subtasks).

If you only need something to glance at, stop here. This is the majority answer in the monday.com community threads on this topic, and it’s fine until you need the value to do something.

Method 2: Native automation that flips the parent when ALL subitems are done (free, binary)

monday.com ships an automation recipe along the lines of “When all subitems’ statuses are Done, set parent status to Done.”

• Board → Automate → search “subitem” → pick the all-subitems-status recipe.

Where it stops: it’s all-or-nothing. Nothing happens at 40% or 80%. The parent only changes when every subitem reaches the status. There’s still no progress number, and no way to weight or filter subitems.

Method 3: Roll up a real progress % with SubItems Pro (automatic, works everywhere)

SubItems Pro writes subitem aggregates into real parent columns, so the result behaves like any other column value. For progress:

1. Add the Rollup Sync view to your board and authorize it once.
2. Add a rule: source = subitem Status column, function = PERCENT_BY_LABEL, labels = your “Done” label (add “Skipped” too if that counts as complete), target = a Numbers column on the parent (call it “Progress %”).
3. Enable auto-sync and save.

The parent now shows 60 when 3 of 5 subitems are done, and updates within moments of any subitem change. No one has to open the app again.

Because it’s a real Numbers column, you can:

• Sort and filter parents by progress.
• Chart it in dashboards.
• Trigger automations off it (“when Progress % changes, …” via a number-condition recipe).
• Export it.

Variations:

• For a “3 of 7 done” counter, add a second rule with COUNT_BY_LABEL (Done) into a Numbers column.
• To flip the parent at a threshold, use THRESHOLD_STATUS: “if ≥ 80% of subitems are Done, set parent to Ready for review, else In progress.” This is Method 2 without the all-or-nothing limitation.
• Need to ignore some subitems? On any paid plan, add a subitem filter so e.g. only “In scope” subtasks count toward the percentage.

The free plan includes all of this on one board (one rule), so you can verify it on your own data before paying anything. Full setup details are in the user guide.

Which method should you use?

Need	Use
Just glance at subitem statuses	Method 1 — native summary bar
Parent flips when everything is done	Method 2 — native automation
A real % number for dashboards, sorting, automations	Method 3 — rollup
Progress that ignores certain subitems	Method 3 with a filter
”3 of 7 done” counters	Method 3 with COUNT_BY_LABEL